University of Southampton

iSolutions

Research Data Guidance

Storing Research Data
 
There are several institutionally approved locations available for storage of research data. Appropriate data location can be assured by following these guidance notes:
 
Important: You should never store institutional research data in an unapproved cloud storage location i.e. one not on the list below. These alternate solutions often locate data outside EU / UK geographic boundaries leading to data sovereignty concerns, do not offer compliance and governance features required to support research council requirements, and may not comply with GDPR demands.
 
One Drive for Business (Personal Cloud Storage)
The University of Southampton provides a significant (initially 5TB per user) Office 365 OneDrive for Business quota to all members of the University. Think of OneDrive for Business as approved personal cloud storage.
This storage facility is appropriate when:
  • Data is mainly accessed by the primary user
  • Individual files size does not exceed 15GB
  • Suggested maximum file count 300,000 files
  • Files access is required from geographically diverse locations via web protocols 
Teams document library (Shared Cloud Storage)
Also part of the Office 365 offering, Teams is a collaborative working platform which includes data storage capabilities. Think of Teams storage as approved shared cloud storage. 
This storage facility is appropriate when:
  • Data access requirements are highly collaborative
  • Individual files size does not exceed 15GB
  • Suggested maximum file count 300,000 files
  • Maximum total data stored is less than 25TB
  • Files access is required from geographically diverse locations via web protocols
 
University Research Filestore
The University of Southampton provides a highly resilient and performant storage platform to host and protect valuable research data. This facility is located in University owned datacentres and is considered a critical University IT service.
Research Filestore capacity is allocated to University Faculties. Speak to your supervisor for access possibilities and instructions.
Research Filestore is capable of storing all data, regardless of file size or file count.
This storage facility might be appropriate when:
  • Research Data has high value
  • Research data sets are very large, or contain huge numbers of files
  • Data is in constant use via processing tools or applications 
  • Data access profiles require medium to high performance
  • Access to data requires traditional access methods, for example an NFS or SMB mount.
  • File size or file count exceed the capabilities of approved cloud storage
  • Dataset migration is required to / from Iridis High Performance Compute platforms

 

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