Sometimes it's necessary to share documents with people who you don't know. This means not having an email address to provide shared access to a document. Instead you need to create a link that doesn't require any login in order for other people to access your file(s).
There are two methods to doing this:
Note: you should check that any document shared with either of these methods is safe to do so i.e. no data protection or legal concerns exist.
Method 1: Temporarily sharing files:
Method 2: Permanent public access (via the University's public facing website):
If you previously shared documents saved in SharePoint 2010 (groupsite.soton.ac.uk or intranet.soton.ac.uk), this method will be discontinued when Groupsite and Intranet are closed later this year. The above (method 2) replaces this. If you have existing files shared from groupsite.soton.ac.uk or intranet.soton.ac.uk, let us know and we can setup redirects so you don't have to update all your existing content with the new web address. Please use the new address for any new related pages though.
If you manage your documents elsewhere but want to use method 2 above, you can use an application called Flow to synchronise files and folders between locations. Thus copying any changes into the public documents folder and therefore ensuring the publicly shared version is always up-to-date. Please contact us for further information on using Flow.
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