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Booking rooms or workspaces through Microsoft Outlook using the room finder option

You are able to use Outlook to book predefined resources  such as meeting rooms and hotdesk zones. 

There are two ways complete this action. You can use the web version of Outlook or the full Outlook client.

 

Using the outlook web app

1. Go to the website https://outlook.office.com/mail/inbox

2. Click Calendar

3. Create a new meeting for the time you would like to book a space

4. Click Browse room finder

5. In the building option, type the building list you would like

6. For single bookable resources, such as a meeting room, the type should be set to “Conference” room

 

Now select the resource room you would like to book.

For Multiple user resources such as Hotdesk zones, change the type to “workspace”:

Now select the workspace area you want to book.

Available displays how many spaces are left at the time you have selected for that workspace.

 

Now you can complete the ret of the booking as normal.

 

Using the full Outlook client

The process is very similar to the web version.

1. Create a new meeting invite in the Outlook client

2. Click the "Invite Attendees" button

 

3. Then select the room finder option. In the building option type the building list you would like (for example "37").

For single bookable resources such as meeting rooms, make sure the type is set to “Conference room".

 

Now select the resource you want to book.

For multiple user resources such as Hotdesk zones etc Change the type to “workspace”:

Now select the workspace area you want to book.

Available displays how many spaces are left at the time you have selected.

 

Now complete the rest of the booking as normal such as the title etc.

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