University of Southampton

iSolutions

How to print using the university printers from a university device

You can print your documents from a University of Southampton (UoS) issued computer to the university print service. We offer two types of printers:

  • Multi-Functional Devices (MFD). Using a Multi-Functional Devices (MFD) you can print, copy and scan.
  • Smaller “desktop” models. Desktop printers allows you only to print documents.

You can print using Windows, macOS, or Linux computer.

 

This article is for University staff using laptops and desktops managed by iSolutions.

You do not need to follow this article if you are using: 

  • A "public work station" (computers in a teaching space)
  • A University managed computer with a name like UOS-number (for example: UOS-1234567)

These computers have the printer queues automatically configured. Printers are called BlackWhite and Colour on staff.myprint.soton.ac.uk or student.myprint.soton.ac.uk

Staff and students can print using their own devices following the Knowledge Base article How to print using the university printers from your own device (BYOD - bring your own device).

 

If you have any problem installing a printer, please contact ServiceLine. When you contract ServiceLine, please provide the following information:

  • The UoS number of the device
  • The PR-ID number of the printer 
    Example of a printer ID number
  • The operating system you are using (Windows, macOS, Linux)

 

Table of contents

Install the printer

Printing your documents

Related content

 

Installing the printer

Windows users

Installing the Multi-Functional Devices (MFD) printer

University managed computer with a name like UOS-alphanumeric (for example: UOS-A1B2345)

You will need to add the printers from Additional Software on the desktop by installing "Add University Printers". You can do it while on site or connected to VPN.

You can install University printers to your computer clicking on:

  • The "Additional Software" icon, on your desktop
  • The "Software Center" icon, in the Programs Menu

Instructions:

1. Click on one of the two options, it will appear a new window

2. Type “printer’ into the search filed

3. Double click on the “Add University Printers” icon. You can select both BlackWhite and Colour printers

List of software downloadable from the Software Center

 

Staff not using a University managed computer (for example bespoke machines)

1. Type \\staff.myprint.soton.ac.uk into the Windows search field

2. Click on the “Open” link or on the computer icon. It will appear a new window

Windows search field result

3. Double-click on the “BlackWhite” icon and / or the “Colour” icon

List of printers

 

Installing a desktop printer

1. Type \\staff.myprint.soton.ac.uk into the Windows search field

2. Click on the “Open” link or on the computer icon. It will appear a new window

Windows search results

3. Double-click on the ID number of the printer you want to install

List of printers

Back to the top

 

macOS users

Please note: due to the current restrictions of the print service, macOS users cannot use the full functionalities of the MFDs (for example: stapling). If you need the full functionality of an MFD, please use a Windows computer or print from the Southampton Virtual Environment

Install a printer

1. Connect to be the university network via cableEduroam or VPN

2. In a web browser go to the site https://uniprint.soton.ac.uk/

3. Select download

Download Uniprint banner

4. Double click on the .dmg file downloaded

Image of the .dmg file downloaded

5. Double click on the .pkg file

.pkg file icon

6. Agree to the terms of the software license agreement

Terms of the software agreement

7. Type your username (for example: abc12de22, not abc12de22@soton.ac.uk) and your password, then click on “Install  Software

Back to the top

 

Linux Red Hat users

Computers using Linux have the printer queues automatically configured. Printers are called BlackWhite and Colour on staff.myprint.soton.ac.uk

If you are using Ubuntu, download the following instructions.

Back to the top

 

Printing your documents

Windows users

There are 2 ways to print documents:

 

Print directly from your file using the Print function

1. Connect to be the university network via cableEduroam or VPN

2. Open your document

3. Click on File and the Print

4. Chose the printer ("BlackWhite" or "Colour" or the "PR-ID12345) and the setting you want, then click on the Print icon

 

macOS users

There are 2 ways to print documents using macOS:

 

Print directly from your file using the Print function

1. Open your document

2. Click on File and the Print

File menu functions

3. Select the printer you want to use

Select a printer

4. During your first print you will have to insert your username (for example: abc12de22) and password. You can chose to remember them so you don’t have to insert them again in the future

Image of adding username and password

5. Click OK to print

Back to the top

 

Linux Red Hat users

There are 2 ways to print documents:

Print directly from your file using the Print function

1. Connect to be the university network via cable, Eduroam or VPN

2. Open your document

3. Click on File and the Print

4. Chose the printer and the setting you want, then click on the Print icon

Back to the top

 

Print your documents using your web browser through the web portal myprint.soton.ac.uk (on any device or operating system)

1.Go to myprint.soton.ac.uk using a web browser (for example: Edge, Chrome, Firefox, Safari)

2. Insert your username (for example: abc12de22, not abc12de22@soton.ac.uk) and password, then click Log in

Myprint login banner

3. Click on Web Print

MyPrint user interface

4. Click on Submit a Job

Submit a job button

5. Select a printer and then click on Print options and Account Section

Select a job and print options buttons

6. Click on Upload Documents

Upload documents button

7. Upload or drag and drop your file, then click on Upload and Complete

Upload options

8. You will see your printing queues as follow:

List of printing queues

9. If you change your mind, you can stop the printing in queue. To do that:

  • Click on “Held in a queue
  • Click on [cancel]

List of pending jobs

Back to the top

 

Printing A3-sized documents

There are many ways to print A3-sized documents. You can do it using:

  • Microsoft Word or PowerPoint (for .docx or .pptx files)
  • Adobe Acrobat DC
  • A web browser like Chrome, Edge, Firefox, or Safari

Please note that you cannot print A3-size documents from the portal Myprint.

How to print using Microsoft Word

1. Open your document

2. Click on ‘File’ or ctrl+P

3. Scroll down the menu on your left and select the right settings for:

  1. The orientation of the document (portrait or document)
  2. The format (A4, A3, …)

Settings menu

4. Click on the ‘Print’ button on the top

Print icon

How to print using Microsoft PowerPoint

1. Open your document

2. Click on 'File'

3. Scroll down the menu on your left and click on 'Printer properties'

Printer properties button

4. Click on the 'Paper' label

5. Go to the ‘Paper options’ section and select the right settings for:

  1. The original size
  2. The output size

Window showing all the paper options available

6. Click 'OK'

7. Control the remaining settings under the 'Settings section'

8. Click on the 'Print' button on the top

Print icon

How to print using Adobe Acrobat DC

1. Open your file using Adobe Acrobat DC. You can find guidance on downloading and installing the software in the article “How to download and install Adobe Acrobat DC” 

Example of a PDF opened using Adobe Acrobat DC

2. Click on the Print icon Print iconor go to 'File' > 'Print'

3. Click on 'Page setup' on the bottom left of the window

Page setup button

4. Select "A3" and confirm by clicking on ‘OK

Page setup window

5. Check the other settings (Pages to print, …) and click on 'Print' once you are ready

Print settings window. On the bottom right the print button

How to print using Chrome, Edge, or Firefox

1. Open your document selecting the browser

2. Click on the Print icon you will find on the top of the page

(Chrome: Print icon, Edge: Print icon, Firefox: Print icon)

3. Click on 'More settings'

More setting drop-down menu

4. Go to 'Paper size' and select A3

Paper size drop-down menu

5. Check the other settings (for example, "Scale %")

6. Click on 'Print'

How to print using Safari

1. Open your document selecting the browser

2. Go to 'File' and select 'Print'

3. Click on 'Show details'

Show details button

4. Go to 'Paper seize' and select A3

Paper size drop-down menu

5. Check the other settings (for example, "Scale %")

6. Click on 'Print' on the bottom right

Back to the top

 

Related content

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