This article explains how to change the ownership of files and folders stored in OneDrive by using the function "Grant access". It also explains what to do if you need to move your files from your account to a new one you own.
This function allows you to share the file with colleagues or another account you own. You can choose to give this user permission to “view” or “edit” the file, and notify them when you share the file / folder.
After granting access, your recipient can choose to:
Once copied or uploaded, the recipient will see their name as “Author of the file” or "owner" of the folder.
This function allows you to share a file / folder with your recipient. You can share the file with:
You can choose to give this user permission to “view” or “edit” the file. You can also decide whether your recipient can download or not your file.
Please note: when you share a file / folder with someone, they will not be able to copy it to their “My file” in OneDrive. They can read/edit from that location, or download the file/folder (if allowed) to the local storage.
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1. Log into https://www.microsoft365.com/
2. Select the App launcher on the top-left corner of the page
3. Select OneDrive
4. From the sidebar, select My Files
5. Right-click the file or folder you wish to transfer.
6. From the options available, select Details
7. A new window will appear on the right. From there select the Manage Access link
8. Select the Person icon with a + sign in the middle of a circle.
9. A new dialogue box will appear. From there you can set up the access by selecting:
10. Select the button Grant Access
1. Your recipient (called "new editor" from now on) will now see the folder / file in their OneDrive file library under the Shared tab on the left-hand menu.
If you have ticked the option to notify them before submitting the request, the new editor will receive an email notification.
2. Transfer those contents to a new folder that they create within their OneDrive account by copying the file / folder to their OneDrive as follows:
Please note:
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1. Log into https://www.microsoft365.com/
2. Select the App launcher on the top-left corner of the page
3. Select OneDrive
4. From the sidebar, select My Files
5. Right-click the file or folder you wish to transfer.
6. From the options available, select Details
7. A new window will appear on the right. From there select the Manage Access link
8. Select the Person icon with a + sign in the middle of a circle.
9. Enter your other email address
10. Select the button Grant access
11. Open a private browser tab. From there, log into the new account in OneDrive
12. The file / folder will appear within your new account's "Shared" folder in OneDrive
13. Now you can copy the file / folder to your new account as follows:
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Moving filestore from one account to another
Unlock my document for editing (external source)
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