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Use automatic replies to let people know you will be not available during a specific period of time.
You can set out-of-office replies from the browser version and the desktop client.
1. Go to https://www.southampton.ac.uk/365/
2. Log in using your university username (for example: abc12de22@soton.ac.uk) and password
3. Choose Settings > 'View all Outlook settings' > 'Automatic replies'
4. Unlock the 'Automatic replies on' and check the option 'Send replies only during a time period'
5. Add a start time and an end time
6. Add the message you want to be showed
7. Click on 'Save'
1. Sign in to your account
2. Go to the menu bar and click on 'File'
3. Click on 'Automatic Replies'
Note: For Outlook 2007 choose Tools > Out of Office Assistant.
4. In the Automatic Replies box, select 'Send automatic replies'.
You can set a date range for your automatic replies: yhis will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.
Note: If you don't see 'Send automatic replies', you can set up your out-of-office message using Rules and Alerts.
5. Sending automatic replies to anyone inside or outside the University of Southampton:
Setting |
Description |
Don’t send automatic replies |
Select this option to turn off automatic replies. |
Send automatic replies |
Select this option to turn on automatic replies. |
Send replies only during this time period |
Select this check box, and then set a start time and end time to control when automatic replies are sent. If you don't set a time period, your automatic reply will remain on until you turn it off. You’ll be reminded your automatic replies are turned on each time you sign in to your mailbox. |
Send a reply once to each sender 'Inside my Organization' with the following message |
Use the text box to create a message that is sent only to senders who are inside the University. This option may not be available. |
Send automatic reply messages to senders 'Outside my organization' |
Select this check box if you want automatic replies to be sent to senders outside the University. If you select the check box to send automatic replies to persons outside the University, two other options are made available. Choose one of the following:
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