In 2020, Office 365 was renamed to Microsoft 365, and currently both names are being used. The term Office 365 is used to cover the core apps of Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive, OneNote and Yammer. All of these apps plus the wider suite of apps come under the banner of Microsoft 365.

With Microsoft 365, you are no longer 'tied' to a machine, instead, with the staff or student license provided by the University, you can install it on up to five of your devices (which include mobiles and tablets). This license will expire shortly after you leave the University. Microsoft has a free version of Office which you can use to open/amend your Office files.

If you are a Linux or Ubuntu user, you can only use the web-based version of Microsoft 365 - at present, there is no desktop version available for Linux or Ubuntu. Find the web version at office.com.

Microsoft 365 A5 and A1 licences

Microsoft 365 A5

The vast majority of staff and students will be automatically allocated a Microsoft 365 A5 licence.

Staff and students can use both the web version and the Office Desktop apps (including Outlook, Powerpoint, Word, Excel, Project and Visio) on any University device and personal devices (up to 5 activations)

Microsoft 365 A1

Visitors, casual and temporary staff will be allocated a Microsoft 365 A1 licence. Accounts using an A1 licence:

• Will not be able to use the Office Desktop apps (on personal devices and University staff computers)
• Will not be able to use advanced Microsoft 365 features (Power BI, MS Bookings, Teams Phone System and Voice Conferencing)

Read the article "Microsoft 365 License Comparisons (A5 & A1)" for more details about the licences.

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How to download and install Microsoft 365 onto a Windows PC

These instructions are for downloading and installing onto your own Windows PC device. They should not be used for a University managed device, please contact ServiceLine for help with these devices.

Step 1

Make sure that your device is plugged in and that it is online.

In the web browser of your choice, visit office.com

Step 2

Sign in using your university credentials.

Remember that the University has implemented Multi-Factor Authentication (MFA) so be prepared to supply additional verification to confirm it is you requesting the login to Office.com.

Step 3

From the Office welcome page, select the 'Install Office' button. It is located at the top right of the page.

 
You will be presented with some options, you should select 'Office 365 apps'. This will initiate the download of an .exe file to your Windows PC.

Step 4

Once the file has finished downloading, then:

1. Open your Downloads folder
2. Double-click the file "OfficeSetup.exe"
3. Select 'Yes' to install on your device
4. Once the installation has finished, we suggest that you open the OneDrive app and link your university OneDrive to it. (You will already have a personal OneDrive because you are on a Windows PC)

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How to download and install Microsoft 365 onto a macOS computer

These instructions are for downloading and installing onto your own macOS. They should not be used for a University managed device, please contact ServiceLine for help with these devices.

Step 1

Make sure that your device is plugged in and that it is online.

In the web browser of your choice, visit office.com

Step 2

Sign in using your university credentials. Remember that the University has implemented Multi-Factor Authentication (MFA) so be prepared to supply additional verification to confirm it is you requesting the login to Office.com.

Step 3

From the Office welcome page, select the 'Install Office' button. It is located at the top right of the page.

 
You will be presented with some options, you should select 'Office 365 apps'.

This will initiate the download of an .pkg file to your macOS.

Select Office 365 apps to begin the download.

Step 4

Once the download has completed:

1. Open 'Finder'
2. Select your 'Downloads' folder
3. Double-click the Microsoft Office Installer (.pkg) file (the name might vary slightly).
   
   
   
4. On the first installation screen, select 'Continue' to begin the installation process.
   
   
   
5. Review the software license agreement, and then click 'Continue'.
6. Select 'Agree' to agree to the terms of the software license agreement
7. Choose how you want to install Office and click 'Continue'.
8. Review the disk space requirements or change your install location, and then click 'Install'. You can install specific Office apps (and not the entire suite), by selecting 'Customize' and uncheck the programs you do not want.
9. If prompted, enter your Mac login password and select 'Install Software'.
   
   
   
10. The software begins to install. Click 'Close' when the installation is finished. 
    

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How to download and install Microsoft 365 on Android devices

Go to Google Play. from there, you can either 

1. Download the new Office for Android
   or
2. Download Office apps individually from the following links: Word, Excel, PowerPoint, OneNote

Step 1

Tap any Office app (like Word), then tab 'Allow' on both prompts to let the Office app access your files and contact.

Step 2

Sign in with your university email and password.

If you already add a Microsoft account and you want to add your university account:

1. Tap 'Open' (or 'Open other documents' if you're on a tablet)
2.  Add you account

During the process you may be asked to confirm your identity using the Multi-Factor Authentication.

Step 3

Open the Outlook app and tap 'Get Started'. Your documents will be automatically saved on your OneDrive.

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How to download and install Microsoft 365 on iOS devices

There are two ways to get Office on your iPhone or iPad:

Download Microsoft Office for iOS (that combines Word, Excel, and PowerPoint into a single app) from the App Store
or

Download Office apps individually on your iPhone or iPad from the following links: Word, Excel, PowerPoint, OneNote.

Step 1

On your iPhone or iPad, tap any standalone mobile Office app (for example, Excel).

Sign in with your university account, then tap 'Next'.

If you already add a Microsoft account and you want to add your university account:

1. Tap 'Open' (or 'Open other documents' if you're on a tablet)
2.  Add your account

During the process you may be asked to confirm your identity using the Multi-Factor Authentication.

Step 2

When prompted to help us improve your Office mobile experience, tap Yes to opt in, or No to opt out.

Tap Turn on Notifications to enable alerts, or tap Not Now to set your preference later.

Step 3

After you sign in, your account is automatically added to the current app, as well as any other Office apps that are installed on your iPhone or iPad. Your documents will be automatically saved on your OneDrive.

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Your university OneDrive

This is the area into which you will save your personal files.

We have a dedicated support page for OneDrive. We also recommend you visiting the page which explains how to use your University OneDrive alongside your personal OneDrive.

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Related content

How to download software

Microsoft 365 Education licenses - A5 vs A1 licenses comparison

Microsoft 365 Support Centre

How to set up and manage Microsoft Multi-Factor Authentication (MFA)

Linkedin Learning

Microsoft Training Center