This article gives students instructions about their university IT account whether they are leaving the university or becoming staff.
Students needing something specific not listed within the article can contact their Faculty Student Offices.
If you are not expecting your IT account to close as you are still studying, please contact your School Office in the first instance.
Once you receive your final results, the Student Office marks you as “Qualified”. 152 days after you are marked as qualified, your university account becomes an Alumni email account.
You typically get 4 months before your account your changes to Alumni to give you the chance to transfer any data you want to keep.
You will receive a warning email 28 days before your account is due to expire. This happens to give you time to re-organise the content of your account.
Before your account expires and your Alumni account is created, make sure you do the following:
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The following procedure is for students enrolled after 2016. Students enrolled before 2016 need to contact ServiceLine if necessary.
Once the Student Office marks you as “Withdrawn”, you will receive a warning email saying that your account is due to expire in 28 days. This happens to give you time to re-organise the content of your account and to transfer any data you want to keep.
28 days after the warning email, your university account will become an Alumni email account.
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After the creation of your Alumni account, you can use it to manage your emails and your calendar. Your alumni email will appear as follows: username@southamptonalumni.ac.uk.
All your old emails, contacts, sent items and calendar will automatically be migrated to your new alumni account.
You will lose access to:
To know more about your alumni account and how to access it, please read the article “How to access your Alumni email account”.
There you will find further information about:
You typically get 4 months before your account changes to give you a chance to transfer any data you want to keep.
You will receive a warning email 28 days before your account is due to expire.
You will lose access to your files when your account expires, and these files will be permanently deleted shortly after this.
You may have files stored in various university systems, such as:
Students cannot request extensions to their computing account. However, if you feel you have a strong case for an extension, please raise a request to ServiceLine.
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Staff and student account will always be separate.
As soon as iSolutions activates your staff account, you can request to:
You can request to move the data listed above the day after you have subscribed to your staff account. What you need to do:
You can also create an automatic email forwarding by creating a rule in Outlook. If you need guidance, please read the Microsoft article “Use inbox rules in Outlook.com”.
Postgraduate Research Students (PGRs) that had previously access to a Research or Resource filestore can request access to the same filestore using one of the following forms:
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