This article guides you on downloading files and folders from Microsoft OneDrive.

Step-by-step instructions

1. Sign in to Microsoft 365 with your university account

2. Select the app Launcher from the top-left corner of the window:

3. Select OneDrive 

4. Select the files or folders you want to download. 

You can select one or multiple files (or folders) by ticking the round check box that appear close to the name of the file:

You can select all files in one go as follows:

1. Open the folder
2. Select the circle to the left of the header row
   
   or
   Press CTRL + A on your keyboard

The Download button will only appear when files or folders are selected.

5. In the top navigation, select the Download button:

You can also right-click the file and select the Download option

If you are downloading multiple files from OneDrive, your browser will start downloading a .zip file containing all the files and folders you selected. If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.

Notes

• The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.
• If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. Some browsers just start saving by default to a Downloads folder on your computer.
• You cannot download files directly from the Shared view. You will need to open the file and save a copy in the location of your choice.

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Download limit

Downloads are subject to the following limits: 

• Single file size limit: 250GB 
• Total number of files limit: 10,000
• Folder size limit: 10000 files
• If you download multiple .zip files, the size limit is 10GB per .zip file and 20GB overall.

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Related content

Moving files from OneDrive (student / visitor account) to another OneDrive (staff account)

Storing files using OneDrive, Teams, SharePoint, or Research Data

Download files and folders from OneDrive or SharePoint (external source)