Accessibility resources: knowledge base articles and university tools

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This article contains a list of Knowledge Base articles and other resources about accessibility that you can find on the University’s website.

Knowledge Base Articles

Good practice for writing links
This article explains how to create hyperlinks that are understandable for all users, including people with disabilities.
Making inclusive font choices
This article guides on making inclusive font choices to enhance accessibility in digital and print materials.
Good practice for creating a PDF from your Word file
This article guides you on creating a PDF file from a Word file and provides useful references to learn good practices for accessibility.
Good practice for formatting headings in Word 
This article guides creating accessible headings in Microsoft Word files. Heading styles improve navigation and searchability for users. They ensure the file is accessible to a wider audience.
Correcting captions in your Stream and Panopto recordings
This article explains how to correct captions created by Panopto or Stream.
Outlook – Improving the accessibility of your emails
This article explains how to check the accessibility of your emails when you use Outlook.
How to let senders know you prefer accessible content in Outlook
This article explains how to turn on the notice bar ‘Ask senders to send content that’s accessible’ from Outlook’s settings.
Checking the accessibility of your email in Outlook
This article explains how to check the accessibility of your email when you are using Outlook.
Adding your name pronunciation record to your profile in Teams or Outlook (available shortly)
This article explains how to add and manage your name pronunciation to your profile in Teams or Outlook
Fixing missing table headers in Word documents for accessibility

This article explains how to fix Blackboard's "missing table headers" warning and provides guidance on creating tables in Microsoft Office.

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Other university resources

This section covers accessibility resources from Blackboard, digital learning, PGR Development Hub, brand and Microsoft 365 support pages.

Introduction to Digital Accessibility
This course on Blackboard is open to all staff and students. It introduces digital accessibility, using
a. the lived experience of those with disabilities and impairments
b. from the point of view of how we can use Office to create more accessible content
There are lots of further resources added from around the university and LinkedIn Learning.

SoTeach 2 Plug-in session: Digital Accessibility
This webinar introduces accessibility topics to teaching staff. Main topics:
a. what digital accessibility means
b. how to use headings
c. writing good links
d. colour contrast
Better content made easy. Introducing the accessibility inspector in Office
This webinar introduces the accessibility inspector in Word, PowerPoint, and Excel. The accessibility inspector identifies possible improvements you can make to get your document more accessible.
What is alternative text? How do I write it for images, charts, and graphs
Watch this recorded webinar to learn about:
a. what alternative texts are
b. why you should use alternative texts
c. strategies we can use to write the alternative text
d. how to write alternative text for more complex images like graphs, flow charts, and Venn diagrams
An introduction to inclusive language
This page gives a brief introduction to inclusive language and key points to remember when writing and speaking inclusively.
Blackboard Ally - Alternative format animation and Blackboard Ally - Alternative format video
These two videos briefly talk about Blackboard Ally, which allows students to download content in various formats so that content is accessible to everyone, no matter the circumstances.
Tools Accessibility advice
Visit the Microsoft 365 support centre SharePoint site, which has this advice to find an "Introduction to 365 Accessibility tools".
Accessibility – eLearning Support and Resources
Accessibility information, tools, and resources, including Blackboard Ally and staff training.
Accessibility FAQs
Frequently Asked Questions (FAQs) from the University of Southampton Visual identity guidelines.
Communications Accessibility
Guidelines on accessibility from the University of Southampton Communications team.

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Getting IT help

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University of Southampton

Accessibility resources: knowledge base articles and university tools

More like this

Table of contents

Knowledge Base Articles

Other university resources

Getting IT help

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