University of Southampton


Application for temporary access to University IT resources (Conference accounts)

This form is intended for conference and event use only, and will give your delegates access to I.T. workstations for the duration of your event:

The costs of this service is chargeable to you departmental budget code. Each application incurs an administrative charge of £25.00, and then an additional charge of £1.00 per account request. Refunds are not given for unused accounts, please ensure that you only request the number of accounts that you require.

Please allow 10 working days for your request to be processed.


Terms and conditions for use of temporary access accounts

Access to University IT facilities is offered only under the following terms and conditions agreed to by the applicant (by entering the email address of the authoriser (Note 2)).

  1. The conference organiser agrees that each delegate will be made aware of the regulations governing the use of computers and University IT facilities.
  2. The conference organiser agrees to indemnify the University against any claims made by third parties arising out of their delegate's use of the University's computing and networking facilities.
  3. The conference organiser agrees that the University accepts no responsibility for the incorrect functioning of its equipment nor liability for any losses incurred by delegates as a result of their use of the University's computing and network facilities.
  4. The software portfolio provided by iSolutions includes certain products which are restricted to academic use only. Wherever possible iSolutions will advise on alternative solutions. This is particularly applicable to the use of telnet and ftp utilities.
  5. Delegates will sign the appropriate documentation at the time of receipt of the username and password from the conference organiser. This is a strict requirement and part of the University and iSolutions policies on computer use. Accounts which have been issued incorrectly will be disabled.


  1. The usernames and passwords will be set up as soon after receipt of the form as possible and then they will be sent to you by the internal post . Therefore it is vital that we are given as much notice as possible before your event of your requirements.
  2. The conference organiser must be a member of the University Staff. Your Email address with be used as authorisation to proceed and create the requested accounts. Confirmation of your request will be confirmed by Email.

If you wish a secondary contact to be informed of your request, and be issued with the account details, we can copy them into any correspondence. This contact will also need to be a member of the University


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