This articles gives an overview of the license allocation and lists the main features of the A5 and A1 licenses.

Overview of license allocation

Microsoft 365 Education - A5 licenses

The vast majority of staff and students will be automatically allocated an A5 licence.

Staff and students can use both the web access and desktop applications on:

• Any University device
• Personal devices (up to 5 activations)

Microsoft 365 Education - A1 licenses

A1 licenses will be allocated to the following user accounts:

• Visitors
• Casual or temporary staff
• Generic 
• Conference
• Staff undertaking roles that do not generally need regular access to a University PC, 365 desktop applications and the Southampton Virtual Environment (SVE).

Accounts using an A1 licence:

• Will not be able to use the desktop applications (on personal devices and University staff computers)
• Will not be able to use advanced Microsoft 365 features (such as Power BI, MS Bookings, Teams Phone System and Voice Conferencing)

There is no charge for this licence. For those accounts that were allocated an A1 licence, there will be an extra charge per user to upgrade to the A5 licence. This can be purchased for 3, 6 or 12 months. Please fill out this form to request an A5 licence.

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Features

A5 license for staff

Features included

• Office 365 email and calendar
• Microsoft 365 desktop applications and Microsoft 365 applications for the web, including (but not limited to):
  • Bookings
  • Excel
  • Forms
  • OneDrive
  • OneNote
  • Outlook
  • Planner
  • PowerPoint
  • Power BI Pro
  • SharePoint
  • Stream
  • Sway
  • Teams and Teams Phone System 
  • Visio
  • Word
• Fully licensed to log on to any University device, such as:
  • Allocated staff laptops and desktops
  • Common Learning Space (CLS) computers
  • Lecterns
• Full identity and account protection
• Licensed to use Southampton Virtual Environment (SVE)
• Full suite of cybersecurity controls including identity (but not limited to):
  • Protection
  • Advanced threat protection
  • Compliance features
  • Data loss protection 

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A5 license for students

This license is called Office "365 A5 Student Use Benefit" by Microsoft and is for:

• Undergraduate students (UGs)
• Postgraduate students (PGT)
• Postgraduate Researcher students (PGRs)

Features included

• Office 365 email and calendar
• Microsoft 365 desktop applications and Microsoft 365 applications for the web, including (but not limited to):
  • Bookings
  • Excel
  • Forms
  • OneDrive
  • OneNote
  • Outlook
  • Planner
  • PowerPoint
  • SharePoint
  • Stream
  • Sway
  • Teams and Teams Phone System 
  • Visio
  • Word
• Fully licensed to log on to any University device, such as:
  • Allocated staff laptops and desktops
  • Common Learning Space (CLS) computers
  • Lecterns
• Full Identity and account protection
• Licensed to use Southampton Virtual Environment (SVE)
• Full suite of cybersecurity controls including identity (but not limited to):
  • Protection
  • Advanced threat protection
  • Compliance features
  • Data loss protection

Features not included

• Power BI Pro
• Teams Phone System licence

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A1 license 

Features included

• Office 365 email and calendar
• Microsoft 365 applications for the web, including (but not limited to):
  • Bookings
  • Excel
  • Forms
  • OneDrive
  • OneNote
  • Outlook
  • Planner
  • PowerPoint
  • Power BI Pro
  • SharePoint
  • Stream
  • Sway
  • Teams and Teams Phone System 
  • Visio
  • Word
• Licensed to log on to University shared devices, such as:
  
  • Common Learning Space (CLS) computers
  • Faculty student devices
  • Lab computers
  • Staff shared desks computers
  • Lecterns
• Full Identity and account protection
• Full suite of cybersecurity controls including identity (but not limited to):
  • Protection
  • Advanced threat protection
  • Compliance features
  • Data loss protection 

Features not included

• Any Microsoft 365 desktop applications on personal devices or University staff laptops / desktops
• Access to use Southampton Virtual Environment (SVE)
• Access to standard university non-shared devices such as allocated staff laptops / desktops
• Advanced Microsoft 365 features, such as:
  • Power BI Pro
  • Bookings
  • Teams Phone System
  • Audio Conferencing

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Space available in your OneDrive storage

To check how much space is available in your OneDrive and how much space is used by every file stored, please read the article 'How to check how much space you have left in your OneDrive storage'.

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Getting IT help

If you need help, please contact ServiceLine or visit one of our Tech Hubs.

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Related content

Microsoft 365 Education - Service Descriptions | Microsoft Learn (external source)

How to download and install Microsoft 365 applications

Visitor Software Licensing - Microsoft 365 A5