University of Southampton


Access to Resource or Research Filestore

Resource or Research Filestore access is normally by Staff and PGRs only. If you require access to folders within Filestore, you will need to complete an Access to Resource or Research Filestore request.

If access is believed to be required by taught students (UG or PGT) then a request must be submitted by their tutor on their behalf via ServiceLine giving a reason for the requirement. Access by generic accounts is not permitted and requests for access will be rejected.

You will require the following information:

  • The path to the folder – this would appear as J:\ECS Research or similar. Please ensure that you copy this correctly
  • If you are a PGR, the name of the person that is providing you with the authority to access this folder – this is the Approver (you may wish to inform them that you require their approval for this request) – for staff, this information is already known
  • Whether you require full Read/Write access, or just the ability to view files (Read Only). Ask the approver directly if you are unsure of this

Once you Submit the form:

  • The Approver receives an email requesting authorisation
  • Once authorised, the request is then processed
  • You will receive three emails – one to state that the request has been created, a second that shows to whom it has been assigned (once approved) and a final message letting you know that the request has been fulfilled

If the approver does not confirm within seven working days, the request will be cancelled; you will be informed via email. If access is still required, a new request will need to be submitted.

The form can be found here: Access to Research or Resource Filestore

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