University of Southampton


How do you use Flow to support University processes

Microsoft Flow is a workflow tool similar to consumer products like If This Then That (IFTTT).

Flow is very powerful but can be used to create significant issues with the handling and access of data. As such you should not create Flows unless you have confidence in the objectives you're trying to achieve and are aware of the sensitivities and risks that relate to the data you are manipulating.

To access Flow login to Office 365 and select Flow from the application list (or via the waffle icon in the top left after logging in). You can also access Flow directly from document libraries and lists within SharePoint Online (just click the Flow icon)

You can use pre-built flows or build/customise your own. A flow will store the user access used to connect to different systems (you are not limited to just Office 365 applications), thus you can utilise multiple identities or re-use a generic account (for instance). You are strongly advised to use the Share option to ensure that more than one member of the University owns your flow (this is so that the Flow can be accessed/edited/stopped if you are unavailable).

Additional resources to help you make the most of Flow

  1. Lynda
  2. Microsoft Training Center


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