If you are frequently sending an email with the same text it might be helpful to create an email template. You can then just open this to send a message with the same text without writing it again.

• To create a template, go into Outlook and start composing a new message, with a subject and message body.
• Once you have finished instead of sending the message select “File” and then “Save as”.
• Choose a convenient location for the file, give it an appropriate name, and change “Save as type” to “Outlook template (*.oft)”.
• If you will always be sending it to the same email address you can also complete this information before saving the template.
• Please note that it isn’t possible to save a template when using Word as your email editor. This can be turned off by going to “Tools” in the Outlook menu, then “Options” and select the “Mail Format” tab. On this tab deselect “Use Microsoft Office Word 2003 to edit e-mail messages