University of Southampton

iSolutions

Office 365 What is Information Rights Management (IRM)?

Information Rights Management (IRM) is a way for users to protect sensitive information contained inside emails It allows users to control rights, actions, and permissions on this content, including who can view the message and restrictions on forwarding and printing.

How to use IRM

  • Open New email from Outlook and Outlook Web App > IRM can be applied by going to Options, and then Permissions.
  • From here, you can choose one of the four permission policies listed.  The four policies are:
    • Encrypt Message Encryption that enable users to seamlessly collaborate on protected emails with anyone.
    • Do Not Forward: Recipients of these emails can Reply, Edit and Save the email but cannot forward to internal or external users. The forward button on the email will be greyed out.
    • University of Southampton– Confidential: This message will be intended for users inside the organisation only. The recipients will have full permissions to the email.
    • University of Southampton– Confidential View Only: This message will be intended for users inside the organisation only, and they can only view it. The recipients cannot save, edit, reply, or forward the email.

 

Additional resources to help you make the most of Office 365

  1. Lynda
  2. Microsoft Training Center

Attached files:

Was this article helpful?

If you have any further comments, please put them below.

Please note that feedback is anonymous - if you require a reply or assistance, please raise a ticket via ServiceLine.


Thank you for your feedback, it is much appreciated.

Back to List

We use cookies to ensure that we give you the best experience on our website. If you continue without changing your settings, we will assume that you are happy to receive cookies on the University of Southampton website.

×