Parking Permits is a web application that allows you to apply for campus parking permits.
Permits requiring Head of School/department authorisation are now managed by e-mail and web access.
1. Go to Parking Permits
2. Login using your university username (for example: abc1de22) and password
3. Choose the permit you want and click on 'Apply'
4. You can now select your permit type / location and go through the from.
The menu is your top level interface to your permits. It is divided into activity sections:
Its content is determined by the status of the booking cycles.
This section is for Head of School or department staff registered to approve permit applications. It contains a link to a search facility for your "sponsored" permits is available.
This additional menu appears if you are a Head of School/department registered to approve applications. It states how many permits are under your "sponsorship" with a link to those still needing your approval.
The application form consists of several linked pages. Through them, you will gather information about your parking requirements.
The system will already have gathered your University account information and "travel from" address from the University Directory and Banner as you logged on. Thanks to this, you will find prefilled fields in various parts of the form.
Choose permit type, duration sharers and number of vehicles.
Permit type / location: you can choose between 'Campus Permits' and 'Halls of Residence Permits'. Some permit types do not allow sharing (for example permits for people declaring they are registered disabled).
If you declare that you are registered disabled, the permit office will ask you to provide supporting evidence (blue badge).
Permit duration: permits can be yearly or monthly. Monthly permits are valid from 4 weeks from day of "issue". Use the pop-up calendar to choose your intended start date.
Lift Sharing: you can add up to 3 extra people associated with your permit. This option is not available for "disability status", monthly, or Gower permits.
Vehicles: you may declare that you wish to register up to four vehicles. You will be issued only one permit disc or up to two if you are a member of staff.
Part time students for RGSE, Psychology, SUMS will choose which days of the week they wish to park. Please note that choosing more than two days is probably more expensive than choosing a standard Highfield annual permit.
Declare main parking location, vehicles (and sharers) to be registered.
Students: declare study location / year study
Sharers (if required): enter your University email user id and matching surname for cross-checking.
N.B. a sharer cannot be chosen if they have a permit/application in which they are an owner or sharer active at the same time as this application.
Vehicle detail required:
For 2018 onwards if your vehicle emissions are under 120g/km of CO2 you can apply for a reduced price permit. Declaration of emissions is voluntary and will be verified before permit issue.
If you have sharers, select who the vehicle belongs to. All vehicles must be assigned, but not everyone needs to be assigned a vehicle.
A vehicle cannot be active in more than one permit or application at any one time.
Declare any medical grounds, dependants in your family and if you are obliged to use your car for work/studies.
For medical grounds, please state if you think the Permit office have a record of your circumstances.
If not, you may be asked to provide these
For sharers this information is not compulsory.
Provide a statement to support your application.
For medical grounds where the permit office do not have a record, or if you have declared dependants, this information is required.
Calculated permit costs and methods of payment.
Costs are estimated assuming an intended start date and duration. This figure is re-calculated at the date where payment is accepted and permit is due for issue.
If a permit is free, no cost is declared where the permit office do not have a record, or if you have declared dependants, this information is required.
Final step: you have to accept rules and submit you application. You can re-access to change it later as long as it is still an application and has not been issued.
This step focus on the state of your application.
This page may declare that you can use a temporary printed copy of the permit for display. You can do it until a disc is issued if:
Click 'Return' to menu to see the application entry in your menu. You can change it from the menu link.
An application passes through various automated and manual assessment stages. It is possible for an application to be automatically approved if:
As an application proceeds through the process to being issued, all related parties are kept informed of its progress by e-mail. These are the owner, potential sharers and Heads of school if relevant.
Permit application and issue cycles are managed on a yearly basis:
A cycle is "opened" for making applications several weeks before its start date and is open until its end date.
An application passes through various stages:
It is possible for an application to be automatically approved if:
Once your application is approved, you will will receive a permit
An application fully assessed, approved and paid for is issued as a permit disc.
The permit will be issued close to the start of the permit cycle if an application is made prior to its start.
e.g. a student application approved in August for 1st September onwards will be issued in mid to late August.
The permit will be issued close to its start date if the permit cycle is underway. For example: a student application approved in December for a start date in December (where the booking cycle started 1st October) will be issued as soon as possible.
Your application or permit has a reference number which you should quote at all times when contacting the permit office.
Before it is issued your reference number has the format of "A.201819.45678"
When your application is approved for issue, or is issued, your reference number has the format of "P.201819.1005"
If you have an application or permit for the booking cycle it will appear in your menu with an update link.
Applications under assessment have the format of "A.201819.45678".
Approved-for-issue applications or issued permits have the format of "P.201819.1005". Click on the 'Update' link: and the system checks the state of your application permit and directs you accordingly:
If you are experiencing difficulties in logging in (for example: "Error - Sorry your login attempt has failed..."), try these steps to correct the problem:
If you need further help and information please contact:
Parking enquiries: Estates & Facilities, Building 35, Highfield Campus
Technical enquiries: ServiceLine
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