University of Southampton


How do I create a rule in Office 365 to filter student emails?

How can I create a rule to filter student emails?

Student emails can be filtered based on the following email header: x-soton-user: student

This should be possible to create both in the desktop version of Outlook or Outlook Web App for any exchange user, but it is recommended to always set these rules up in OWA as they won’t run unless Outlook is open.

Examples for both OWA and Outlook can be found below.

NOTE: Please be aware that this doesn’t work if a student emails an external domain user as the header WILL NOT appear. (Only works when sent to our known internal domains).


Additional resources to help you make the most of office 365

  1. Lynda
  2. Microsoft Training Center

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